Delegate Terms and Conditions
Please ensure you read the terms and conditions. If you purchase a ticket, you agree the the following terms and conditions.
Member Tickets
Members tickets are available to those delegates holding a British and Irish Hypertension Society (BIHS) Membership up to and during the Annual Scientific Meeting 2025. Any delegates purchasing tickets with expired or non-renewed memberships, will be asked to renew their membership prior to the meeting, if the membership is not renewed then the ticket will be cancelled so that a non-members ticket can be purchased.
If you need to check your membership, please login HERE.
Memberships are for Health and Research Professionals only.
Industry Personnel Tickets
Tickets are available for industry medical professionals. Please ensure you purchase the correct ticket.
Student Tickets
Students may attend educational sessions but are not permitted to access pharmaceutical exhibition stands or receive promotional materials, in accordance with the ABPI Code of Practice.
To qualify for a student ticket, you should be an undergraduate. You will be asked to provide evidence of your student status.
Payments and Payment Methods
Where an event fee applies, event bookings will generate an invoice. This will be issued to the delegate via our bookings platform on the BIHS website.
Payment methods accepted are credit/debit card and purchase orders from institutions only.
Tickets can be purchased directly from the BIHS website for payment by credit/debit card.
For payments by purchase order, please send an email to info@bihs.org.uk. You will be sent a form to complete where you will need to upload a copy of your purchase order. Tickets will not be reserved until a purchase order has been uploaded, the form completed and an invoice sent from BIHS.
Invoices must be settled within 30 days of the date of issue, but not later than 14 days prior to the first day of the event.
Purchase Orders must contain the following information:
- Names and emails of all delegates
- Name and address of the organisation
- Purchase order number
- Ticket type and fees
- BIHS Membership number if a member
Without the correct information, the purchase order cannot be processed. Purchase orders must be submitted by Friday 5 September at 5pm BST. Registration by purchase order will close on this date.
Please note that there is no VAT charged on tickets.
CPD
To ensure you receive your full CPD points, please ensure you ‘check-in’ at the event on both days. The person named on the registration will be the ONLY person to receive an attendance and CPD certificate after the event.
Cancellation or postponement of event
In the unlikely circumstance that BIHS Society has to cancel the event, we will refund any pre-paid registration fees.
BIHS reserves the right to change the event venue within 10 miles of the advertised venue.
BIHS shall not be liable for reimbursing the cost of travel or accommodation arrangements booked by those attending a BIHS event.
In the event of a postponement, all tickets will automatically be valid for the new date, or transferable to someone else in the same ticket pricing bracket. Refunds will be available if you are unable to make the new event date.
Cancellation of attendance at an event
Please let us know if you cannot attend the event as soon as possible by emailing: info@bihs.org.uk
Where a fee has been charged, you will be reimbursed as follows:
- For cancellations up until midnight, eight weeks prior to the first day of the event a 100% refund will be given. An administration fee may be charged
- For cancellations up until midnight, six weeks prior to the first day of the event a 50% refund will be given.
- For registrations cancelled after midnight, four weeks prior to the first day of the event, or for failure to attend the conference, no refund will be given.
- Changes will incur an administration fee as stipulated below
To cancel or amend a booking, please email info@bihs.org.uk
Meeting Access
Please note the following:
- Delegates will only be able to access the meeting with their own ticket
Name Changes
Tickets are transferable: it will be possible to amend the name on your in-person ticket to a colleague within the same ticket pricing bracket [member or non-member; SpR/AHP; consultant /GP; industry]:
- For name changes up until midnight, four weeks before the first day of the event, there will be no charge.
- For name changes up until midnight, 5 working days before the first day of the event, there will be a £20 administrative fee per ticket.
- Within 5 working days of the first day of the event, name changes will not be possible.
To arrange for a name change, contact info@bihs.org.uk
Force Majeure
For the purpose of these terms and conditions, "force majeure" means any cause beyond our reasonable control including, but not limited to, war, acts of terrorism, governmental requirements, acts of local or central government or other competent authorities, acts of God and industrial disputes.
We will not be liable to you for failure to perform any obligation under these terms and conditions or in relation to your booking to the extent that the failure is caused by force majeure.
Recording disclaimer
During this event we may do one or all of the following:
- Take general photographs at the event
- Record audio output from the event
- Video record the event proceedings
Any subsequent photographs or recordings may be used in future BIHS publicity materials only.
All video and audio recordings and photographs will remain the property of BIHS. By registering for this event, you are agreeing to the photographing and/or recording and/or filming of the proceedings, as described above, being made for future dissemination by BIHS.
If you DO NOT wish to be photographed or video recorded, please let the organisers know on arrival at the physical event, or email info@bihs.org.uk
Conditions of attendance
You must comply with instructions and directions given by staff, BIHS, stewards and agents of the venue (where relevant) and any applicable policies and procedures of which you are notified.
We reserve the right to refuse access to, or remove any delegate from the BIHS event who, in our reasonable opinion has, or is likely to affect the experience of the other delegates, in our reasonable opinion is acting under the influence of alcohol or drugs, or who uses threatening, abusive or insulting words or behaviour or who behaves in a manner which may cause a breach of the peace.
BIHS is dedicated to creating and maintaining a positive event experience where everyone is treated with dignity, courtesy and respect.
Any discriminatory language and imagery are not appropriate at the BIHS event, including in presentation material. Violation of these rules could result in exclusion from the event without a refund.
Privacy
What information we collect:
When you sign up on our website to attend an event or to receive news from us, we will collect and process your data to allow us to carry out your request.
This information will typically include your name, email address, and company/institution.
For paid-for events, financial data including your billing address will also be collected and processed by a third-party processor. Our online security controls maintain confidentiality at all times, specifically for secure card payments. We are certified to the payment card data security standards (PCI-DSS) and never store card details.
For events, we may also ask for any special dietary and disability requirements which we will pass onto the venue/accommodation provider in order to help us make your attendance at the event as comfortable as possible. Providing this information will always be optional.
We may also retain copies of documents you provide to us as proof of your identity (including passport details) for example when you are claiming a financial bursary award. Along with your bank details, we may also keep copies of travel and accommodation receipts if claiming expenses.
Why we collect and process this information and how we will use it:
When you sign up to attend a conference/event, we will use your information to process this request. This may include:
- Contacting you before the event with important information, and in some cases immediately afterwards to share any presentations or reports associated with the conference/event.
- Making a name badge for you, which will contain your full name, organisation and country
- Producing a delegate list with your full name, company and country to be handed out to all attendees of the event including exhibitors/sponsors either as a printed document or electronically. You will always have the option to ask for your name to be withdrawn from this list.
When you sign up to receive news from us, either via the mailing list form or when you sign up to attend a conference/event and give us permission to contact you in future, we will use your data to send you regular emails about upcoming events or research which we think you might be interested in.
We will not share your personal data with any other third-party, unless we have expressly asked permission from you to do so (for example, if we are running a joint conference/event with another organisation, we may ask for your permission to share your details with them).
Lawful basis for processing this information:
The lawful basis for processing this information is Legitimate Interests (Article 6(1)(f)).
For anyone who has signed up to attend a conference/event, we have a legitimate interest in processing their data in order to facilitate the running of the event. You have a legitimate interest in us processing the data in this way, as it allows you to attend the event.
We have a legitimate interest in informing members of the public who have expressed an interest in our work (either by directly signing up on our website, or by attending an event and opting in to hearing more about similar events or research) about these topics.
How long we keep your information:
We will only hold your personal information on our systems for as long as is necessary to carry out the above uses. For example:
- If you sign up to an event, we will store your data for up to five years after the event. After this period, we will anonymise all data on attendees and keep only attendance numbers and a broad breakdown by sector.
- If you sign up to our mailing list, we will store your data either until you unsubscribe (there will always be an option to opt-out on every email we send).
If you have any questions on the terms and conditions, please contact us info@bihs.org.uk