Delegate Terms and Conditions
This meeting is by application only. Please apply and do not register without an invitation.
Anyone registering without applying and receiving an invitation from BIHS will have their registration cancelled.
Please ensure you read the terms and conditions. If you are invited to register for a ticket, you agree to the following terms and conditions.
HYPERTENSION MASTERCLASS
TERMS AND CONDITIONS
We ask that, as this is a free event, those unable to make it should contact us without delay to inform us of non-attendance and preferably with plenty of notice so that the place can be given to someone on the waiting list. If you do not turn up on the day without contacting us, you may not be eligible for future opportunities.
Please contact us with any attendance issues on info@bihs.org.uk
Certificate of Attendance
To ensure you receive your certificate of attendance, please make sure you ‘check-in’ at the event. The person named on the registration will be the ONLY person to receive an attendance certificate after the event.
You will be sent a meeting survey within 2 weeks after the annual meeting. You will receive the link to access your certificate on completion of the survey.
Cancellation or postponement of event
BIHS reserves the right to change the event venue within 20 miles of the advertised venue.
BIHS shall not be liable for reimbursing the cost of travel or accommodation arrangements booked by those attending a BIHS event.
In the event of a postponement, all tickets will automatically be valid for the new date, or transferable to someone else.
Meeting Access
Please note the following:
Delegates will only be able to access the meeting with their own ticket.
Name Changes
Tickets are transferable: it will be possible to amend the name on your in-person ticket to a colleague provided they meet the criteria and we are informed prior to the meeting.
To arrange for a name change, contact info@bihs.org.uk
Force Majeure
For the purpose of these terms and conditions, "force majeure" means any cause beyond our reasonable control including, but not limited to, war, acts of terrorism, governmental requirements, acts of local or central government or other competent authorities, acts of God and industrial disputes.
We will not be liable to you for failure to perform any obligation under these terms and conditions or in relation to your booking to the extent that the failure is caused by force majeure.
Recording disclaimer
During this event we may do one or all of the following:
- Take general photographs at the event
- Record audio output from the event
- Video record the event proceedings
Any subsequent photographs or recordings may be used in future BIHS publicity materials only.
All video and audio recordings and photographs will remain the property of BIHS. By registering for this event, you are agreeing to the photographing and/or recording and/or filming of the proceedings, as described above, being made for future dissemination by BIHS.
If you DO NOT wish to be photographed or video recorded, please let the organisers know on arrival at the physical event, or email info@bihs.org.uk
Conditions of attendance
You must comply with instructions and directions given by staff, BIHS, stewards and agents of the venue (where relevant) and any applicable policies and procedures of which you are notified.
We reserve the right to refuse access to, or remove any delegate from the BIHS event who, in our reasonable opinion has, or is likely to affect the experience of the other delegates, in our reasonable opinion is acting under the influence of alcohol or drugs, or who uses threatening, abusive or insulting words or behaviour or who behaves in a manner which may cause a breach of the peace.
BIHS is dedicated to creating and maintaining a positive event experience where everyone is treated with dignity, courtesy and respect.
Any discriminatory language and imagery are not appropriate at the BIHS event, including in presentation material. Violation of these rules could result in exclusion from the event.
Privacy
What information we collect:
When you sign up on our website to attend an event or to receive news from us, we will collect and process your data to allow us to carry out your request.
This information will typically include your name, email address, and company/institution.
Personal data will be collected and processed by a third-party processor. Our online security controls maintain confidentiality at all times.
For events, we may also ask for any special dietary and disability requirements which we will pass onto the venue/accommodation provider in order to help us make your attendance at the event as comfortable as possible. Providing this information will always be optional.
We may also retain copies of documents you provide to us as proof of your identity (including passport details) for example when you are claiming a financial bursary award. Along with your bank details, we may also keep copies of travel and accommodation receipts if claiming expenses.
Why we collect and process this information and how we will use it:
When you sign up to attend a conference/event, we will use your information to process this request. This may include:
Contacting you before the event with important information, and in some cases immediately afterwards to share any presentations or reports associated with the conference/event.
Making a name badge for you, which will contain your full name, organisation and country
Producing a delegate list with your full name and country to be handed out to some exhibitors/sponsors either as a printed document or electronically. You will always have the option to ask for your name to be withdrawn from this list.
When you sign up to receive news from us, either via the mailing list form or when you sign up to attend a conference/event and give us permission to contact you in future, we will use your data to send you regular emails about upcoming events or research which we think you might be interested in.
We will not share your personal data with any other third-party, unless we have expressly asked permission from you to do so (for example, if we are running a joint conference/event with another organisation, we may ask for your permission to share your details with them).
Lawful basis for processing this information:
The lawful basis for processing this information is Legitimate Interests (Article 6(1)(f)).
For anyone who has signed up to attend a conference/event, we have a legitimate interest in processing their data in order to facilitate the running of the event. You have a legitimate interest in us processing the data in this way, as it allows you to attend the event.
We have a legitimate interest in informing members of the public who have expressed an interest in our work (either by directly signing up on our website, or by attending an event and opting in to hearing more about similar events or research) about these topics.
How long we keep your information:
We will only hold your personal information on our systems for as long as is necessary to carry out the above uses. For example:
If you sign up to an event, we will store your data for up to five years after the event. After this period, we will anonymise all data on attendees and keep only attendance numbers and a broad breakdown by sector.
If you sign up to our mailing list, we will store your data until you unsubscribe (there will always be an option to opt-out on every email we send).
If you have any questions on the terms and conditions, please contact us info@bihs.org.uk